Accounts Payable Clerk (Part-time, 25 hours)
Requisition #: 2017  -  1591
Posting Date: 8/21/2017
Location: Any Campus
Appointment Period:
Contracts for regular positions are renewable each June 30th after successful completion of probationary period.(Unless otherwise specified)

The jobholder is responsible for obtaining approval and timely processing of invoices for payment by verifying receipt of goods, mathematical accuracy, and agreement to purchase orders.  They investigate and resolve all invoice discrepancies and ensure proper credit of refunds and overpayments and application of discounts available.  They maintain open and paid purchase order files. They assist with the year-end close out process with other Business Office staff and the Shipping/Receiving departments. 

Essential Duties/Functions:

· Prepare and enter invoices into accounting system for payment. 

o Reconcile documentation of invoices, purchase orders and receiving records. 

o Confirm proper approvals and inspections prior to entry.

o Work with end-users to receive proper approvals as needed.   

o Use appropriate sales tax regulations to calculate tax as needed on invoices.  

• Ensures proper use of refund or credit balances.

• Maintains integrity of accounts payable and vendor data files.  Keeps complete and organized accounts payable files according to retention schedule. 

• Assists year-end close out process with Purchasing and Receiving departments. 

• Contacts vendors to obtain missing invoices on accepted purchases orders. 

• Handles vendor inquiries regarding payment status.

• Serves as backup cashier and/or other registration duties. 

• Coordinate pickup and delivery of mail.  Open, sort, and date stamp incoming mail. 

• Demonstrates and models the College’s employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork.

• Performs all duties as assigned by supervisor. 

Difficult Challenges:

· Obtaining purchase orders and receivers consistently and timely

· Receiving notification of goods received and/or returned in a timely manner

· Inability to pay invoices for items requiring State Quality Assurance Inspections


· Daily: end users re updates on receipt/return of goods

· Several times a week: Purchasing staff re price discrepancies, status of inspected items, missing paperwork

· Weekly: vendors re invoices

Educational & Certification Requirements:

· High School diploma with a minimum of one year applicable experience required.  

· Associate Degree in Accounting preferred.  

· Three years general office experience, including accounting and related functions, preferred.

· Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis. 

Knowledge, Skills, Abilities & Professional Experience:

· Knowledge of NC Sales & Use Tax preferred.

· Proficiency with PC in word processing, email and using spreadsheets.

· Proficient use of 10-key calculator.

· Ability to organize and prioritize tasks.

· Ability to compose grammatically accurate correspondence to vendors and college personnel.

· Ability to maintain job effectiveness under stress. 

· Ability to display initiative in solving problems and updating skills.

· Ability to work in a team environment.

· Ability to process high volume of work with accuracy and meet strict deadlines.

· Ability to reconcile accounts and statements.

· Ability to apply GTCC administrative policy as it applies to the areas of assignment.

· Ability to serve customers pleasantly and efficiently in person and by telephone. Communicate effectively with a commitment to quality customer service.  

· Ability to maintain confidentiality of records and exhibit discretion. 

Departmental/Job Specific Requirements:

· Complete training on Anti-Harassment, Family Education Rights and Privacy Act (FERPA), Personal Information Protection (PIP), Reporting Requirements, and Ethics Law in North Carolina. 

Working Conditions:

· Work requires mostly sitting with some walking or standing.

· Work requires carrying objects or loads of 20 pounds or less.

· Rare (less than 15%) exposure to hazardous chemicals, filth, fumes, adverse weather, or personal health and safety risks. 

Additional Duties & Responsibilities:

· Serves as backup cashier and/or other registration duties.

· Perform all duties as assigned by supervisor. 

**All GTCC job descriptions reflect duties and responsibilities of the particular job and are subject to change with limited notice.

Application Deadline:

  Open until an adequate pool of applicants is received
How to Apply:
A GTCC application must be submitted in order to be considered. Resumes will not be accepted in lieu of completing an application form. When applying for a position that requires a degree, copies of unofficial transcripts must be attached to a completed application.

*If your education credentials are from a country outside of the United States & if you are extended an offer of employment you will be required to submit a translation/evaluation of your transcript.

Application for Evaluation is available:
  1. By clicking the Login link at the bottom of the screen.
  Or, if you are logged in
  2. By clicking the Review & Submit Application button at the bottom of the screen.

As an Equal Opportunity Employer, GTCC is strongly committed to diversity & welcomes applications from all qualified candidates, particularly minorities and faculty under-represented in higher education. EOE

Applicants must be immediately eligible to work legally in the United Sates at the time of application. Guilford Technical Community College does not sponsor any VISAs.
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