Instructional Schedule Coordinator
Requisition #: 2016  -  1472
Posting Date: 11/23/2016
Location: Any Campus
Appointment Period:
Contracts for regular positions are renewable each June 30th after successful completion of probationary period.(Unless otherwise specified)

The Instructional Schedule Coordinator is responsible for the Schedule of Classes in conjunction with the Director of Instructional Support Services and Special Projects and the college’s instructional divisions by reviewing and verifying schedule input, identifying incomplete information and assessing possible impact to the overall Schedule of Classes and registration. Advises and troubleshoots with the Director of Instructional Support Services and Special Projects regarding scheduling matters and room assignments; monitors scheduling publication deadlines and guidelines, and compiles academic schedule and final examination schedules for publication. Requires in-depth knowledge of program or operation. Initiates or completes projects, coordinates operations and delivers services. 

Essential Duties/Functions:

* In coordination with the Director of Instructional Support Services and Special Projects, conducts rigorous analysis of the semester schedule and makes recommendations for improvement. Analysis includes, but is not limited to, ensuring adherence to the common begin and end class meeting times, assessment of class distribution by time block, and reviewing scheduling conflicts by program.

* Advises and assists instructional division chairs, department chairs, directors, coordinators and administrative assistants on processes and procedures dealing with the Scheduling process. 

* Coordinates, processes and ensures accuracy of the course section/meeting record database necessary for the student record system to include begin-end, add-drop, refund and census dates, course, fees, course requirements and prerequisites, class limits, and staffing. 

* Coordinates the production of the semester schedule ensuring adherence to proper publication requirements, enrollment management policies and practices. 

* Ensures that course data is encoded accurately for web schedule presentation. 

* Analyzes database system and processes recommended changes as related to course, registration and room scheduling systems. 

* Trains and advises new instructional division chairs in correct usage of electronic scheduling system. 

* Works with Management Information and Institutional Research staff to implement more efficient scheduling reports. 

* Develops, evaluates and maintains documentation of all processes and procedures related to the Instructional Schedule Coordinator functions. 

* Schedules and maintains classroom assignments for all courses. 

* Serves as the functional coordinator for the implementation and maintenance of the Astra scheduling software. 

* Maintains awareness of integration of course/schedule/audit functions and interfaces with other college staff appropriately.

* Demonstrate and model the College’s employability skills: adaptability, communication, information processing, problem solving, responsibility and teamwork

Educational & Certification Requirements:

Minimum Requirements:

* Associates degree from an accredited college/university  

Preferred Requirements:

* Bachelor’s degree from an accredited college/university

Knowledge, Skills, Abilities & Professional Experience:

Minimum Requirements:

1. Three years of experience coordinating and analyzing a complex schedule of courses/events utilizing integrated database systems and software applications. 

2. Ability to implement multiple projects simultaneously.

3. Demonstrated ability to work independently and to initiate new projects. 

4. Demonstrated excellence in oral and written communication skills.

Preferred Requirements:

1. A combination of at least 5 years of experience coordinating and analyzing a complex schedule of courses/events utilizing integrated database systems and software applications.

2. Experience with an educationally-based relational data base system (e.g., Datatel, Banner, etc.).

3. Experience with complex technology solutions currently available for course schedule development (e.g., College Net, Ad Astra, etc.).

4. Experience with on-line college catalog systems.

Departmental/Job Specific Requirements:

* Must become proficient in Datatel Colleague screens used for building, scheduling, and maintaining course sections.

* Applicable criminal background check required.     

* The following training is required and must be completed within the first 6 months of hire.  Plus, some training will need to be completed annually or as frequently as required by the certifying agency, if noted below.

* Safety Related Training:

* Bloodborne Pathogens - Annually

* Emergency Action Plans\Emergency Equipment (incl. Fire Extinguisher) - Annually

* E-Vac Chair - Annually

* Initial training required within 30 days of hire (with annual refresher): 

      -Anti-Harassment - Annually

      -Personal Information Protection Training – Annually

      -Ethics and Social Responsibility – Annually 

      -Shots Fired on Campus (in the workplace) - Annually

* Physical requirements include those for general office employment, such as: sitting, standing, keyboarding, and light lifting (of up to approximately 25 pounds).

Working Conditions:

* Typical office setting

* May require extended periods of sitting in meetings, at computer/desk, keyboarding

* Some travel involved for training, conferences, etc.

Additional Duties & Responsibilities:

* Serves as the scheduling office liaison on committees. 

* Participates in implementation of new systems or processes to include application, test and conversion. 

* Performs all other related duties as assigned.

**All GTCC job descriptions reflect duties and responsibilities of the particular job and are subject to change with limited notice.

Application Deadline:

  Open until an adequate pool of applicants is received
How to Apply:
A GTCC application must be submitted in order to be considered. Resumes will not be accepted in lieu of completing an application form. When applying for a position that requires a degree, copies of unofficial transcripts must be attached to a completed application.

*If your education credentials are from a country outside of the United States & if you are extended an offer of employment you will be required to submit a translation/evaluation of your transcript.

Application for Evaluation is available:
  1. By clicking the Login link at the bottom of the screen.
  Or, if you are logged in
  2. By clicking the Review & Submit Application button at the bottom of the screen.

As an Equal Opportunity Employer, GTCC is strongly committed to diversity & welcomes applications from all qualified candidates, particularly minorities and faculty under-represented in higher education. EOE

Applicants must be immediately eligible to work legally in the United Sates at the time of application. Guilford Technical Community College does not sponsor any VISAs.
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